TONIKA BRUCE

How To Improve Your Team Time Management?

How To Improve Your Team Time Management

As a successful leader, you must consistently find ways to bring out the best in your team members. One of the ways to effectively do that is to help them manage or improve their team time management. Time management is one of the crucial roles of a leader that wants their business to thrive.

With adequate time management, your team members will be less stressed, more productive, deliver high-quality work and meet deadlines. Proper time management also promotes collaboration and keeps everyone updated about every ongoing project.

However, it is challenging to help your team members to manage their time well. You will need a lot of patience and time to master people management. This article outlines four tips you can employ now to reduce the chaos and spend less time on a project. 

4 Ways You Can Improve Your Team Time Management

Improve Team Time Management

Below are 4 effective ways to improve your team’s time management:

1. Set Your Team Up For Success

It’s not ideal to set expectations for your team members to meet when you have not given them the necessary tools, instructions, and training to execute the project efficiently. A lack of proper direction from the team or project leader will affect productivity and waste time.

Before your team members start any task, you want them to be productive and effective, so communicate your expectations and goals.

Here Is How To Do This

  • Set the priorities: Let them know the part of the project that should be prioritized and the deadline for the project.
  • Provide guidelines: Make sure they can easily access the information to complete the task.
  • Highlight the project guidelines: Another excellent way to set your team members up for success is to highlight the guidelines for the project in a document and share it with them using Google Docs or Dropbox. They will quickly refer to the document if they have any questions.
  • Delegate wisely: don’t overwhelm your team members. Ensure you know their capabilities and their limits. This will ensure that you can agree on a more manageable itinerary for new tasks.

2. Encourage Teamwork And Support

Apart from a lack of time management, some work cultures are integrated by leaders, which prevents team members from reaching optimal output. While most of these work cultures are unintentional, some leaders have successfully created sterile environments.

These work cultures include expecting your team members to respond to emails immediately or expecting them to be available online at all times. Although many employees struggle with attention and time management, leaders need to address the underlying work culture problems.

If leaders don’t address these issues, time management will always be a problem. So, instead of expecting your team members to be available at all times, ensure that every team member has someone to fill in when absent. This will significantly improve productivity and prevent stress and burnout.

3. Always Be Available

Many leaders might feel they are not responsible for managing and protecting their team members’ time. But the truth is, as a leader, it is one of your crucial responsibilities. You can not afford to be too busy for your team members. So make time for them, no matter how little.

Dismissing your team members anytime they come to meet you is a sure way to lose their trust. They won’t go the extra mile for you since you are never there for them. Instead, make time to help your team members if you want to improve your team’s time management.

Please encourage them to tell you what’s hindering their time management or bothering them. You need to lend your team a helping hand if you want your business to thrive. You may even have to change some of your existing processes and work cultures, but a productive and healthy team is worth the effort.

4. Limit Meetings

While meetings are necessary, they also consume a lot of time. One of the best ways to limit meetings is having “no meeting day.” Popular brands like Facebook and Asana propagated this idea.

The idea is to pick a day in the week when there will be no meeting of any kind. This will allow your team members to spend their time catching up on tasks, handling deliverables, and progressing on tasks and projects. During this “no meeting day,” they will focus on their tasks without interference.

Another excellent way to limit meetings is to ensure that every meeting has a defined purpose. That will help you to create an agenda for the meeting. As a result, your team members will be clear on the necessity and have enough time to prepare. Also, ensure you keep the meeting as short as possible and allow your team members to make more time to solve the meeting’s agenda.

Also, you should set clear objectives for the meetings to lessen the time spent during meetings since everyone will come prepared for meetings.

Final Thoughts

Improving your team’s time management can be challenging. The way to get your team members to collaborate with you is to allow them to learn the tools and skills they need to manage their time. Ensure that you involve them in every process, as this will make them receptive to new tools and methods you employ.

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How To Improve Your Team Time Management

As a successful leader, you must consistently find ways to bring out the best in your team members. One of the ways to effectively do that is to help them manage or improve their team time management. Time management is one of the crucial roles of a leader that wants their business to thrive.

With adequate time management, your team members will be less stressed, more productive, deliver high-quality work and meet deadlines. Proper time management also promotes collaboration and keeps everyone updated about every ongoing project.

However, it is challenging to help your team members to manage their time well. You will need a lot of patience and time to master people management. This article outlines four tips you can employ now to reduce the chaos and spend less time on a project. 

4 Ways You Can Improve Your Team Time Management

Improve Team Time Management

Below are 4 effective ways to improve your team’s time management:

1. Set Your Team Up For Success

It’s not ideal to set expectations for your team members to meet when you have not given them the necessary tools, instructions, and training to execute the project efficiently. A lack of proper direction from the team or project leader will affect productivity and waste time.

Before your team members start any task, you want them to be productive and effective, so communicate your expectations and goals.

Here Is How To Do This

  • Set the priorities: Let them know the part of the project that should be prioritized and the deadline for the project.
  • Provide guidelines: Make sure they can easily access the information to complete the task.
  • Highlight the project guidelines: Another excellent way to set your team members up for success is to highlight the guidelines for the project in a document and share it with them using Google Docs or Dropbox. They will quickly refer to the document if they have any questions.
  • Delegate wisely: don’t overwhelm your team members. Ensure you know their capabilities and their limits. This will ensure that you can agree on a more manageable itinerary for new tasks.

2. Encourage Teamwork And Support

Apart from a lack of time management, some work cultures are integrated by leaders, which prevents team members from reaching optimal output. While most of these work cultures are unintentional, some leaders have successfully created sterile environments.

These work cultures include expecting your team members to respond to emails immediately or expecting them to be available online at all times. Although many employees struggle with attention and time management, leaders need to address the underlying work culture problems.

If leaders don’t address these issues, time management will always be a problem. So, instead of expecting your team members to be available at all times, ensure that every team member has someone to fill in when absent. This will significantly improve productivity and prevent stress and burnout.

3. Always Be Available

Many leaders might feel they are not responsible for managing and protecting their team members’ time. But the truth is, as a leader, it is one of your crucial responsibilities. You can not afford to be too busy for your team members. So make time for them, no matter how little.

Dismissing your team members anytime they come to meet you is a sure way to lose their trust. They won’t go the extra mile for you since you are never there for them. Instead, make time to help your team members if you want to improve your team’s time management.

Please encourage them to tell you what’s hindering their time management or bothering them. You need to lend your team a helping hand if you want your business to thrive. You may even have to change some of your existing processes and work cultures, but a productive and healthy team is worth the effort.

4. Limit Meetings

While meetings are necessary, they also consume a lot of time. One of the best ways to limit meetings is having “no meeting day.” Popular brands like Facebook and Asana propagated this idea.

The idea is to pick a day in the week when there will be no meeting of any kind. This will allow your team members to spend their time catching up on tasks, handling deliverables, and progressing on tasks and projects. During this “no meeting day,” they will focus on their tasks without interference.

Another excellent way to limit meetings is to ensure that every meeting has a defined purpose. That will help you to create an agenda for the meeting. As a result, your team members will be clear on the necessity and have enough time to prepare. Also, ensure you keep the meeting as short as possible and allow your team members to make more time to solve the meeting’s agenda.

Also, you should set clear objectives for the meetings to lessen the time spent during meetings since everyone will come prepared for meetings.

Final Thoughts

Improving your team’s time management can be challenging. The way to get your team members to collaborate with you is to allow them to learn the tools and skills they need to manage their time. Ensure that you involve them in every process, as this will make them receptive to new tools and methods you employ.

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My name is Tonika Bruce. I am a registered nurse, a renowned author, and a serial entrepreneur passionate about leading and inspiring people.
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